Private Functions 

Ombrellos is always a Dunedin favourite when it comes to a venue for hosting private parties and functions. 

With our abundance of different spaces we have something perfect for every occasion. 

We pride ourselves on flexibility so can cater to each and every need.

We always try to offer our homely venue free of charge - however, minimum charges may apply depending on the booking requirements. 

Contact us today to start planning your function!

Holding Your 21st at Ombrellos

We want you to have a great 21st at Ombrellos, but it’s important that you understand our house rules. These are in place to protect you and your event as well as our venue! 

  

Terms and Conditions

Use of Venue 

 

Ombrellos does not charge a venue hire fee for use of their premises, but we do require a minimum spend of $1500 for exclusive use of our main bar, villa or courtyard. Our main bar fits up to 55 people and if your function is above this (up to 100 people) we will include part of our courtyard.  Our villa fits up to 40 people and if your function is above this (up to 80 people) we will include part of our courtyard. This total can be made up with the use of audio-visual equipment, food, bar tab and any money spent by your guests towards your subsidy.  At our discretion you will be allocated either our main bar or villa bar for your event, each of which has its own entry, toilets, bar facilities and outdoor area. 

 

 

Please note that reservation of Ombrellos does not entitle guests to determine hours of opening, provide entry to guests deemed intoxicated, unsuitably dressed or anti-social, compel staff to serve alcohol to minors or undertake any other activities that contravene the Sale of Liquor Act.  

 

Hours 

 

You can begin your function from 7pm Tuesday-Thursday, 8pm Fridays and 7.30pm Satrudays.  The bar will be closed by 12:00am unless prior arrangements have been made. 

 

Once the bar has been closed, guests are required to leave the premises within 30 minutes. Transport options are available. 

 

Food  

 

The minimum spend on food is $10 per person, based on the number of people attending, chosen from our range of menus. The number of attendees should be confirmed no later than five days prior to your function. Please talk to us about any dietary requirements. 

 

Birthday cakes may be brought in from elsewhere with a $25 cakeage fee . No other food or beverage may be brought onto the premises without prior arrangement. 

Beverages and Bar Tabs 

 

Beverages can be selected from the full range available at Ombrellos, or you may choose to offer our house beverage package (listed below).  You can choose to provide your guests with complementary drinks – where all costs are allocated to your bar tab, or provide your guests with subsidised drinks – where you pay a percentage of the cost and your guest pays the balance (eg- 50% off drinks where your guests pay half and the other half goes on your tab). You are also able to nominate guests who are exempt from the subsidy. 

 

You can specify the upper limit of your bar tab, after which Ombrellos will offer a cash bar, or close your function for you. 

 

You can choose to limit the selection of drinks available on your tab (for example, to house beers and wines and non-alcoholic beverages).  Some non-alcoholic beverages must be made available on your tab. 

 

Please note: Ombrellos will not supply 21 shots of spirits to any patron as this contravenes the terms of our liquor license. Please ask us about alternatives. 

 

Ombrellos will refuse service to intoxicated patrons and require them to leave the premises. Transport options are available. 

 

Facilities 

 

Ombrellos can offer screens for electronic photo displays, wireless microphones for speeches and you can play your own music through spotify connection. You are welcome to bring in a band or DJ (for a small fee of  $35 to cover additional licencing fees we incur)– please ask us if you need recommendations.  Any bands or DJ’s playing in the courtyard area need to be finished by 11:30pm due to being in a residential area.

Audio Equipment available for hire includes use of our PA System (two speakers and mixer) which includes microphone for $100.  Visual Equipment available for hire includes projector and soft screen for $30.  Our projector screen can only be used in our villa area.

Decorating the Premises 

 

Ombrellos is a very pretty venue that requires little decoration! If you wish to bring flowers, balloons etc please do so, but please, no glitter, sprays or cellotape on our walls. 

Security 

 

It is compulsory to hire a security guard for 21st Functions at a cost of $35 per hour. Security is there to protect your function and Ombrellos property and always remains under the direction of Ombrellos staff. If your function is for 75 people or more then 2 security staff will be required from 10pm (minimum payment for each security personnel is 4 hours). 

Exclusion from the Premises 

 

Any patron, including the birthday person or members of their family, arriving intoxicated, attempting to bring alcohol onto the premises or discovered with alcohol purchased elsewhere on the premises will be denied entry for the entire evening without exception.  

 

Any patron, including the birthday person or members of their family, who becomes intoxicated or otherwise antisocial on Ombrellos property will be required to leave the premises. 

 

Any patron found to be deliberately damaging Ombrellos property will be required to leave the premises. 

 

If you notice a person on the premises who is not a member of staff or part of your function, please alert the staff or security immediately – we will take care of removing them for you. If you require your guests to produce identification upon entry, please let us know. 

 

If anyone is asked to leave the premises for one of these reasons and attempts to regain entry forcefully this may result in the entire function being closed. Any agreed costs will still be charged for the function. 

Payment and Deposit 

 

A deposit of $250 is required to the bank account below to confirm your reservation after which we will refuse other reservations for the evening. This deposit will be refunded after your function unless there has been damage to the property or substantial breakages.  

 

Where the manager on duty considers damage/breakages to be substantial, the deposit will be withheld until a full inspection of the premises can take place. 

 

Full payment is required on the night of your function unless prior arrangements have been made. 

 

Confirmation and Cancellation 

 

Confirming your reservation requires Ombrellos to turn away other business for that date. Your reservation is therefore not considered confirmed until your deposit is paid and you have signed and returned this form. We ask that this be completed within 14 days of inquiry. 

 

Ombrellos will refund 100% of your deposit if a cancellation is made more than six weeks in advance and 50% for cancellations between three and six weeks in advance. No refund will be provided for cancellations made within three weeks of the function. 

21st Menus 

Option 1 - Ham             $10pp (min 30pax)

Grazing platters - meats, cheeses, nuts, olives, breads and dips 

OR Hot spring rolls, samosas and jalapeno bites 

Light buffet of hot carved ham, warm rolls, salads and sauces   

 

Option 2 - Pizza           $10pp (min 30pax) 

Grazing platters - meats, cheeses, nuts, olives, breads and dips 

OR Hot spring rolls, samosas and jalapeno bites 

 

Selection of pizzas and hot chips 

 

Option 3 – The Works     $15pp (min 30pax) 

Grazing platters - meats, cheeses, nuts, olives, breads and dips 

OR Hot spring rolls, samosas and jalapeno bites 

Selection of pizzas and hot chips 

AND Light buffet of hot carved ham, warm rolls, salads and sauces   

See our catering menu (under events) for more options

 

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